Band 3 Medical Secretary - Cardiology

Job summary

1 vacancy exists for a part-time, energetic and enthusiastic medical secretary to work in the Cardiology Department at Good Hope Hospital. You will be required to work to a high standard of accuracy and be able to demonstrate initiative in planning your own workload in a way that supports the consultant and wider team.

The successful post holder should have a proactive and friendly attitude and be able to demonstrate substantial administrative experience and be able to meet the main duties of the role as identified in the job description.

You must possess excellent organisational skills and be experienced in dealing with confidential information.

The successful candidate will have a good general education and possess English and Maths (GCSE level 4-9 or A-C) and ideally possess an AMSPAR/medical terminology qualification/RSA III qualification (or equivalent). Previous secretarial & audio typing experience is essential. The candidate should also be able to demonstrate confidence in using MS Office as well as other IT systems.

Main duties, tasks & skills required

To touch type clinic letters, procedure reports and result letters from the Winscribe system (audio typing). This requires an understanding of medical terminology, phraseology and knowledge of medications.

To provide a point of contact for GPs and other Health Care Professionals and also patients/relatives/carers.

To understand the patient 18 week pathway and provide information and reassurance in a professional manner. Deal with queries/validate and instigate appropriate action.

To add patients to the elective waiting lists using Oceano.

To provide day to day supervision to secretaries/clerical officers, allocating and monitoring work on a daily basis. To cover colleagues when on leave.

To manage and progress and chase results of patient investigations on a daily basis

To be responsible for informing the relevant individuals of any Consultant or member of the medical team's leave or rota changes.

To liaise with medical records with regard to availability of medical notes for forthcoming clinics

To develop and maintain an efficient individual filing system on behalf of the Consultant

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

Job description

*Please Note : For a detailed job description for this vacancy, please see attached Job Description* 

Person specification

Qualifications

Essential

Experience of dealing with the Public/Customer

service experience

E

Experience of working with a range of Microsoft

Office packages (eg. Word, Excel and Outlook)

E

Experience of using IT systems

Experience

Essential

Experience of dealing with the Public/Customer

service experience

E

Experience of working with a range of Microsoft

Office packages (eg. Word, Excel and Outlook)

E

Experience of using IT systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For help with your application, contact: 

Tracey Kader 

01214241738