Band 4 Study Leave Coordinator

Job summary

An exciting opportunity has arisen for a talented and highly enthusiastic individual to join the Postgraduate Medical Education team supporting the Trust's Study Leave processes for all grades of Medical Staff employed within the Trust.

Applicants are invited to apply for the role of Study Leave Coordinator, which oversees and provides a central administration service for all Study Leave requests received by Medical Staff employed by the Trust and should have all the essential requirements as outlined in the person specification.

The role requires a dynamic individual with excellent organisational and communication skills. The role involves communicating with a wide range of people at all levels, both internal and external to the organisation. We are looking for an individual who is a self-starter and has the ability to perform both autonomously and as part of the team. You will be able to manage and prioritise a highly demanding, and at times complex workload, which can require meticulous attention to detail and the ability to be able to work under pressure adhering to tight deadlines. You will possess excellent I.T skills and be able to provide, receive and process multifaceted data to meet the desired outcomes. You will have a flexible approach to work and be able to adapt quickly to any operational issues and unforeseen challenges, that require immediate and prompt resolution to support the continued smooth running of the services in which we offer.

Main duties, tasks & skills required

The successful candidate will be based at Birmingham Heartlands Hospital, however may be required to travel to any of the University Hospital Birmingham sites, to ensure the need of the service are meet.

Monday -- 09:30am until 17:00pm (7hrs (with a 30min break))

Tuesday -- 09:30am until 15:15pm (5hrs 45mins)

Friday -- 09:15am until 15:15pm (6hrs)

Should you wish to discuss this vacancy any further, please do not hesitate to contact: Debbie Lewis, Postgraduate Medical Education Manager on: 0121 424 7827.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

Job description

*Please Note : For a detailed job description for this vacancy, please see attached Job Description* 

Person specification

Qualifications

Essential

*GCSE English and Maths A-C/ 9-4

* NVQ level 3 in Business/ Administration or equivalent experience in an administrative role

*RSA level II or equivalent experience

Experience

Essential

*Recent experience of working within an administrative role with proven track record of problem solving

*Experience of working with sensitive and confidential information.

*Experienced in using own initiative and working to changing deadlines

*Proficient in Microsoft software - Word, Excel, PowerPoint, Outlook and Teams.

*Ability to deal professionally with enquiries from staff, patients and visitors

*Work effectively and flexibly as part of a team to meet the needs of the services

* Demonstrate an understanding of equality and diversity

For help with your application, contact: 

Debbie Lewis 

Debbie.lewis@uhb.nhs.uk 

01214247827