Band 5 Senior Payroll Officer

Job summary

An opportunity for a highly motivated individual to join UHB's Payroll Team has arisen. As a Senior Payroll Officer, you will:-

Provide an accurate and timely payroll service for our clients.

Be responsible for a section of weekly and monthly payroll.

Work with the Team Leader to ensure the team's work is managed effectively and in accordance with the payroll deadlines

Process in accordance with statutory and NHS national terms and conditions of employment.

Assist with training of new staff

Act as mentor as required for new and junior staff

We are looking for an organised and efficient person, who is able to work to strict deadlines. You will be able to organise and prioritise your workload to ensure all the work is completed in conjunction with deadlines. You should have a professional telephone manner and be able to deal with difficult calls if necessary.

Main duties, tasks & skills required

* Manage an allocated section of weekly and monthly payroll ensuring staff are paid accurately and in a timely manner. Processing of all information received in relation to allocated payrolls, within current and previous pay periods, to include: New starters/leavers, Changes to contract -- hour changes, promotions, demotions. Sickness, Maternity pay, Paternity Pay, Adoption Pay & TIA calculations. Calculation of protections, Acting up. Implementation of AEO, student loan, DEO, P45's etc. Calculation of back dated information, and checking on retro run. Calculate and apply overpayments to the ESR payroll system, and complete necessary documentation. Calculate, raise and recover advances of pay where necessary. Reconcile negative payments and amend on ESR. Identify and correct RTI errors and monitor the resolution. Run and Check of a variety of payroll reports Responsible for the sign off of payrolls for first send processing. To assist other colleague with their allocations where necessary and provide cover for absences. Be able to deal with difficult phone calls and relate complex information in an understandable format, and on occasion to deal with these calls on behalf of junior members of the team. Communicate effectively in person, by telephone or in writing to include confident use of all Microsoft packages. To confidently deal with requests for advice or assistance with queries from employees, colleagues, managers and external agencies including the HMRC. 

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

Job description

*Please Note : For a detailed job description for this vacancy, please see attached Job Description* 

Person specification

Qualifications

Essential

Minimum of 5 GCSE's at grade C or above to include Maths and English

ECDL or equivalent computer skills as a minimum

Excellent working knowledge of all payroll regulations

Desirable

CIPP

Experience

Essential

Significant experience working in an NHS payroll environment at a payroll Officer level

Experience of managing own workload and payroll allocation

Experience of managing a small team of staff to ensure deadlines are met

Additional Criteria

Essential

Excellent customer care skills in promoting reputation of payroll function

Ability to interpret and correctly apply regulations to documents processed.

Ability to provide explanations of actions taken and other information both verbally and in writing and in a professional manner.

Ability to use specialised computerised application requiring expert knowledge to manipulate and retrieve data.

Ability to use Microsoft office software to a good standard to complete existing templates and spreadsheets and create new ones where appropriate

Ability to prioritise workload and meet strict deadlines

Proven interpersonal skills to build and maintain relationships

Ability to adopt a flexible approach, working on own initiative as well as part of a team

Excellent telephone manner

Attention to detail and accuracy.

Be able to work flexibly to meet the needs of the service

Reliable, punctual, patient, pleasant disposition.

Other information:

UHB has a large complex payroll service that operates with one of the lowest ratio of payroll officers to employees in the NHS

The post holder organises own workload.

Plans up to one month ahead for the accurate and timely payment of payrolls within pre-set timescales

The post holder is responsible for maintaining his or her knowledge in relation to national, local and statutory regulations and terms and conditions of employment, the post holder is required to demonstrate a high degree of accuracy in relation to the interpretation and application of the following terms and conditions of employment:

Agenda for change

Consultant Contract

Medical & Dental staff

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

For help with your application, contact: 

Andrew Farnell 

andrew.farnell@uhb.nhs.uk 

01213717515