Band 3 Administrator

Job summary

This is a great opportunity to work as an administrator for Medical Engineering to provide secretarial support to the department/Team with particular responsibility for audio typing letters, general copy typing correspondence and taking and preparing minutes and reports. 

Main duties, tasks & skills required

The role will involve the provision of administrative services for Medical Engineering. The post holder will work closely with the Chief Technician and Engineers to provide admin support to deal with telephone enquiries, input job requests for the repair/maintenance of medical equipment on the department's equipment management system maintain diaries as required, log all Pre-Acquisition Questionnaire's on the department's equipment management system, raising and receipting of orders, preparation of agendas, generate minutes, reports and presentations, using Word, Excel, Power Point and other relevant software. 

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

Job description

*Please Note : For a detailed job description for this vacancy, please see attached Job Description* 

Person specification

Qualifications

Essential

Good General Education (e.g. GCSE English and Maths A-C)

RSA level II or equivalent experience

Business Administration NVQ level 3 or equivalent experience in a clerical environment

Experience

Essential

Experience of dealing with the Public/Customer service experience

Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)

Experience of using IT systems

Good communication / customer care skills both written and verbal demonstrating sympathy and compassion

Good keyboard / IT skills

Good organisation skills and ability to multitask

Good time management skills

For help with your application, contact: 

Robert Whitehouse 

01214241424