Band 3 - Facilities Administrator
Job summary
To work as part of a team providing comprehensive Administration / Co-ordination support to corporate services. Working in conjunction with colleagues, service users and internal and external stakeholders.
The post holder will work under indirect supervision and will directly contribute to and Co-ordinate the efficient running of the service.
Main duties, tasks & skills required
To undertake where required typing which may include touch type from audio and/or copy type from written documentation which may include letters, emails, reports and any other correspondence as required
* Create documents / spreadsheets / reports as required using IT Systems
* Use Trust systems to input electronic data as required
* To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries
* Receiving and dealing with telephone enquiries as appropriate
* To maintain diaries as required
* Input and look up data on Trust IT systems in accordance with Trust policy
* Analyse and extract complex data sets from a number of different sources timescales
About us
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.
Job description
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person specification
Qualifications
Essential
*Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
*Business Administration NVQ level 3 or equivalent experience in an administrative environment
Experience
Essential
*Good keyboard/ IT skills
*Good organisation skills and ability to multitask
*Good time management skills Ability to deal professionally with enquiries from staff, Patients and Visitors
*Ability to problem solve
*Understand confidentiality and apply the principles in everyday working practice
For help with your application, contact:
Steve Cox
01213712676
Pay scheme
Agenda for Change
Band
Band 3
Salary
Contract
Permanent
Working pattern
Full-Time, Flexible Working
Reference number
304-1068035DO
Job locations
Queen Elizabeth Hospital
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Attachments
This vacancy is closed to applications.