Band 4 Undergraduate Coordinator

Job summary

An opportunity has arisen for an Undergraduate Coordinator to provide administrative support for our Undergraduate Department.

Reporting to the Undergraduate Manager, the Coordinators' role is to work closely alongside the Undergraduate team within the Clinical Teaching Academy.

The successful candidate will possess good organisational and administrative skills along with an ability to communicate with all levels of staff within the Trust to include students, patients and consultants. General duties will also include managing databases, filing and other ad-hoc duties to ensure the smooth running of the Undergraduate office.

The role requires the post holder to support medical students during their placements at Heartlands Hospital and to ensure that their teaching is arranged and delivered, timetables are up-to-date and that they are provided with all they need during their placement.

Travel across all UHB sites may be required at times to cover.

For an informal discussion please contact; Jay Thompson Undergraduate Manager 0121 424 2679

Main duties, tasks & skills required

The post holder is responsible for the provision of administrative arrangements for Medical Undergraduate education and teaching programmes for the students on placement within the University Hospital Birmingham.

They will be responsible for the administration of specific subject block placements and year placements. The post holder will work closely with the other Undergraduate Co-ordinators within the team to ensure the provision of a high standard of teaching and support for the medical students while on placement in the Trust.

To co-ordinate the provision of an induction for students on their first day of placement including the provision of information packs for each student, to include timetables, general information, lecture programme and teaching firm details.

To co-ordinate and administer a relevant programme of lectures and teaching for students during their placement.

To establish and maintain good working relationships and effective communications with other Trust departments used by the students, e.g. Clinical Skills, Libraries, Postgraduate Education and medical secretaries.

To administer any student assessments during and at the end of the placements such as examination sessions

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Job description

*Please Note : For a detailed job description for this vacancy, please see attached Job Description* 

Person specification

Qualifications

Essential

* Business and Administration NVQ Level 3 or equivalent

* RSA II or ECDL or equivalent

Desirable

* Educated to degree level or equivalent

Experience

Essential

* Minimum of 2 years administrative or co-ordinating experience

* Proven administrative experience

* Minimum of 2 years experiences of Undergraduate Medical Education/Medical Education

Desirable

* Experience of troubleshooting general IT problems 

Additional Criteria

Essential

* IT Skills (Excel/Word, e mail and Internet)

* Organisational skills

* able to prioritise

* good time management skills

* able to work to timescales

* self-motivated

* able to problem solve

* Interpersonal skills

* good written and verbal communication skills

* excellent telephone manner

* able to communicate at all levels

* Good numerical skills

* Good team worker

* Flexible

* Enthusiastic

* Able to work on own initiative

* Professional in manner and behaviour

* Reliable

* Punctual

* Courteous

* Polite

* Helpful

* Intuitive to the needs of others (colleagues, peers and students)

* Analytical

Desirable

* Good presentation skills 

For help with your application, contact: 

Jayne Thompson 

jayne.thompson@uhb.nhs.uk 

01214242679