Band 2 Administrative Assistant- Approved Dosimetry Service (ADS)

Job summary

Due to the expansion of our service, an opportunity has arisen to join the small, friendly administrative team of RRPPS's Approved Dosimetry Service.

RRPPS is the Radiation Protection Service of University Hospitals NHS Foundation Trust. We provide the full range of medical physics and radiation protection services to UHBFT and external customers, including an HSE-approved Approved Dosimetry Service (ADS). The ADS provides monitoring "badges" to staff working with radiation; these are worn for a period then returned to be read and reported.

This post involves preparing dosemeters; issuing them to customers and receiving them back at the end of the monitoring period; updating the bespoke ADS database; sending out dose reports; and dealing with customer queries.

The ideal candidate will be comfortable using standard office software and have experience of data input. Good dexterity and attention to detail is essential

Main duties, tasks & skills required

The post holder provides administrative support to the Approved Dosimetry Service. This involves:

*Using an agreed procedure to collate and send out radiation dosemeters and associated paperwork, ensuring dosemeters match the paperwork and are issued to the correct client and wearer.

*Collecting post daily, prioritising by placing in date order and checking for returns from "classified" workers.

*Checking returned dosemeters for any damage or contamination.

*Checking that dosemeters returned by clients are consistent with paperwork (usually returned by the client)

*Logging receipt of dosemeters on a specialised computer system, adding pre-defined comments where appropriate.

*Entering and amending personal details as notified by clients onto the computer system, which contains records for over 100,000 individuals

*Allocating and sending out additional or one-off dosemeters for clients as and when requested.

*Performing pre-defined checks on data to ensure records are correct.

*Sending, by email, letters produced by technologists and senior colleagues relating to high doses, incorrect use of dosemeter etc.

*Supplying dosemeters to the Physicists and Technicians within RRPPS for use on surveys.

*Receiving and dealing with telephone calls from clients. This involves using initiative and judgement to pass on non-routine calls.

*Providing and receiving routine information orally, in writing, by e-mail or in person to or from clients.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Job description

*Please Note*: For a detailed job description for this vacancy, please see attached Job Description* 

Person specification

Qualifications

Essential

* Level 1 qualifications (GCSE or equivalent) in English Language and IT 

Experience

Essential

* Experience using Microsoft Word and Outlook 

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For help with your application, contact: 

Mohammed Razwan 

Mohammed.Razwan2@uhb.nhs.uk