Band 4 Personal Assistant to Corporate Nursing

Job summary

An opportunity has arisen for a Personal Assistant to work within the Corporate Nursing Team. Corporate Nursing is the business end of our service to our patients and staff. Whilst our incredible team of dedicated professionals work with patients, we support them in the background with safety, compliance and education. As the two cogs work in tandem, we can provide the best possible care to our patients. Recognising the importance of this, we need to add to this team to best support this critical function. Based at the renowned QE in Birmingham, B15, you will be welcomed by the existing team who will support you from day one. Interested? tempted but don't know if its for you - call the team to have a confidential chat today. 

Main duties, tasks & skills required

Your focus will be in your organisational skills, as you will be managing the diaries of the Director of Nursing and the wider Corporate Nursing Team. Your key skills must include a confident ability to manage multiple and complex schedulers. You will use your wealth of secretarial experience to provide 1st class support to the department - this will include minute taking, report writing, data sourcing & be able to work in a proactive manner to plan & organise an effective day. Success in this role will see you as a reliable and committed candidate who has a high attention to detail with the ability to communicate at all levels. Your workload will be varied & with that challenging - you will be able to work proactively to problem solve & work on your own initiative. Being able to multitask in an efficient manner whilst maintaining a caring and helpful attitude underpins everything you do. 

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Job description

*Please Note : For a detailed job description for this vacancy, please see attached Job Description* 

Person specification

Qualifications

Essential

*Typing skills to RSA III standard

*Educated to GCSE (Grade A-C or 4-9) or equivalent in English & Maths

Desirable

*NVQ Level 3 Admin

Experience

Essential

*Relevant senior secretary experience including experience at a PA level

*Minute taking experience

*Working knowledge of Microsoft Office (Outlook, Word, Excel, Powerpoint)

*Demonstrate an understanding of the importance of confidentiality and data protection

Desirable

*To exhibit evidence of continued education and development particularly in terms of word processing / secretarial / administrative skills

*Experience of working within the NHS

Additional Criteria

Essential

A full range of PA required office skills:

*Excellent audio/copy typing skills

*Experience of skills in photocopying, scheduling, data handling, email, spreadsheets & Powerpoint

*Excellent verbal communication / interpersonal/ negotiating skills

*Able to relate and respond to complex and sensitive issues

*Speed writing / shorthand / advanced note taking for minutes and their production

*Computer / manual file management

*Excellent written presentation

*Excellent telephone skills / manner

*Excellent time management / prioritisation / organisational and co-ordination skills

*Ability to use initiative and show self-motivation

*Ability to work in a challenging and busy environment whilst meeting tight deadlines

*Able to demonstrate integrity, common sense and good judgement

*Able to develop, establish and manage administrative systems

*Able to deal with visitors and contacts in a courteous and professional manner

*Good Communicator

*Team player

*Reliable

*Accurate

*Organised

*Adaptable

*Responsible

*Punctual

*Honest

*Self-motivated

Desirable

*Show initiative 

For help with your application, contact: 

Stephen Nurse 

stephen.nurse@uhb.nhs.uk 

01213717689