Band 4 Undergraduate Coordinator

Job summary

An exciting opportunity has arisen for an enthusiastic individual to join the Undergraduate Team within the Clinical Teaching Academy at BHH. The post holder will provide a professional coordinator role supporting Medical Students allocated to the Trust from Universities across Birmingham. Ensuring they have support and all teaching is arranged and delivered, timetables are kept up to date and are all students are provided with everything they need as per their Learning Objectives.

The successful candidate will possess good organisational and administrative skills with an understanding of medical education along with an ability to communicate with all levels of staff within the Trust to include students, patients and consultants.

General duties will also include managing databases, filing and other ad-hoc duties to ensure the smooth running of the Undergraduate office.

Travel across all UHB sites may be required at times to cover.

Main duties, tasks & skills required

To act as a link between students and teaching Consultants on issues relating to timetables, rota systems, room bookings and examinations/assessments. To facilitate effective communication between consultants and medical students.

To co-ordinate the provision of an induction for students on their first day of placement including the provision of information packs for each student, to include timetables, general information, lecture programme and teaching firm details.

To maintain the filing system and student records, both on paper and in the Undergraduate generic folder in the Trust network for consultation by other team members.

To establish and maintain good working relationships and effective communications with other Trust departments used by the students, e.g. Clinical Skills, Libraries, Postgraduate Education and medical secretaries.

To make sure the department has all necessary stationery and equipment available by ordering through I Procurement.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

Job description

*Please Note*: For a detailed job description for this vacancy, please see attached Job Description* 

Person specification

Qualifications

Essential

*Business and Administration NVQ Level 3 or equivalent

*RSA II or ECDL or equivalent

Experience

Essential

*Minimum of 2 years administrative or co-ordinating experience

*Proven administrative experience

*Minimum of 2 years experiences of Undergraduate Medical Education/Medical Education

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For help with your application, contact: 

Jayne Thompson 

01214242679