Band 3 Theatre Administrator

Job summary

The successful candidates will be able to support all staff in an extremely busy Theatre Office.

Your responsibilities will include report writing, drafting of letters, and replying to correspondence. In addition, you will book Allocate Shifts, inputting of Annual Leave and schedule appointments using our in-house systems -- to which full training will be provided.

Ideally, you've worked within a similar capacity, with experience in providing all round secretarial services. Your workload will be varied and with that challenging -- however being able to multitask in an efficient manner whilst maintaining a caring and helpful attitude underpins everything you do - to make a difference to your team and the patients that rely on us to care for them. you'll have excellent communication and organisational skills and be confident to make judgements unaided. You will be able to work proactively to problem solve and work on your own initiative.

Data Input, accurately imputing data using a variety of Trust IT systems in a timely way.

Review and action electronic correspondence and disseminate appropriately.

Ordering stock, supplies and fulfilling ad-hoc theatre ordering requests. Assist in the introduction of new technology and new working practices to ensure the smooth running of the Office.

To have a good working knowledge of Microsoft Applications for data inputting designing documents and producing official letters.

Maintain confidentiality at all times adhering to Data protection Act.

Main duties, tasks & skills required

The successful candidates will be able to support all staff in an extremely busy Theatre Office.

Your responsibilities will include report writing, drafting of letters, and replying to correspondence. In addition, you will book Allocate Shifts, inputting of Annual Leave and schedule appointments using our in-house systems -- to which full training will be provided.

Ideally, you've worked within a similar capacity, with experience in providing all round secretarial services. Your workload will be varied and with that challenging -- however being able to multitask in an efficient manner whilst maintaining a caring and helpful attitude underpins everything you do - to make a difference to your team and the patients that rely on us to care for them. you'll have excellent communication and organisational skills and be confident to make judgements unaided. You will be able to work proactively to problem solve and work on your own initiative.

Data Input, accurately imputing data using a variety of Trust IT systems in a timely way.

Review and action electronic correspondence and disseminate appropriately.

Ordering stock, supplies and fulfilling ad-hoc theatre ordering requests. Assist in the introduction of new technology and new working practices to ensure the smooth running of the Office.

To have a good working knowledge of Microsoft Applications for data inputting designing documents and producing official letters.

Maintain confidentiality at all times adhering to Data protection Act.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Job description

*Please Note*: For a detailed job description for this vacancy, please see attached Job Description* 

Person specification

Qualifications

Essential

* Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4 

Experience

Essential

* Experience of dealing with the Public/Customer service experience

* Experience of working with a range of Microsoft Office packages (eg.Word, Excel and Outlook)

* Experience of using IT systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For help with your application, contact: 

Annette O'Reilly 

Annette.O'Reilly@uhb.nhs.uk